Conferences, events and retreats

Practical events.
Polished rooms.

You run the purpose. We run the surrounding experience.

Aurelia plans and coordinates corporate and private events end to end. The brief is operational, not theatrical: the right venue, rooms that match the guest list, transfers that arrive, catering that holds, and a running order people can follow.

What we actually handle

  • Venue shortlist and site visit coordination
  • Rooming lists and accommodation blocks
  • Airport and inter-venue transfers
  • Catering, dietary lists and service timing
  • Conference set-up: tables, AV, name cards, water
  • Delegate packs, registration desk and ushers
  • Board secretariat support where required
  • Gala or dinner programme and suppliers
  • On-the-day coordinator

Event types we take on

Board retreats

Strategy days with quiet rooms, packs printed, dinners booked and transfers timed to the agenda.

AGMs & board meetings

Notices, packs, venue, minutes coordination and a clean close-out.

Conferences & workshops

Delegate logistics, breakout rooms, catering rotations and speaker movement.

Team offsites

Work sessions plus one well-run social evening — not a packed activity timetable.

Year-end functions

Guest list, venue, décor brief, catering numbers, MC timing and transport home.

Private occasions

Intimate dinners, milestone celebrations and small weddings with a single point of contact.

Hosted dinner

How an event brief works

  1. You send date, city, headcount, budget band and purpose.
  2. We return two or three venue options with a cost shape.
  3. Once selected, we lock rooms, catering and transport.
  4. You receive a one-page running order and a contacts sheet.
  5. An Aurelia coordinator is present on the day unless agreed otherwise.
Request an event quotation